PERSONAL DATA

- Dance Dimension requires the following information when registering with us:

- Student’s Full Name

- Student’s Date of Birth

- Student’s Sex

- Student’s Emergency Contact Name & Mobile/Home Contact Numbers

- Student’s Address

- Details of any Medical Conditions (Health/Allergies/Physical Awareness) – anything that may affect their ability to dance

- Permission to be filmed/photographed & agreeing to the terms & conditions in place to be a member of Dance Dimension.

Dance Dimension should be notified if any of the above information changes. If we try to contact you via incorrect information, we hold no responsibility for you missing important information.

- The above data is required for:

- Correspondence – address may be required to forward on information regarding Dance Dimension

- Medical Conditions – required for your safety & wellbeing. Teachers need to be aware of these details to deliver the classes in a suitable manner for each student.

HOW WE COLLECT YOUR DATA

- You are asked to register your details on our Class Manager Portal/App.

- All data is saved onto the class manager account & records are kept on the Principal’s encrypted work laptop. No paper copies are kept.

- Class Manager (GDPR compliant). This system is password protected. The Principal has access to all information. Dance Dimension staff have access to their class registers, student names, classes attending, emergency contacts & medical conditions. Each member of staff has their own password to enter the system.

DANCE DIMENSION STAFF

- All Dance Dimension staff have signed a GDPR form & are not allowed to use personal information except in an emergency.

- All Dance Dimension staff will be aware of who is allowed to be photographed/videoed in class.

Dance Dimension reserves the right to update these terms & conditions at any time without prior notice. In the event that any changes are made, the revised terms & conditions will be emailed immediately.

SOCIAL MEDIA/WEBSITE

- Dance Dimension uses social media sites; Facebook, Instagram.

- The sites are used for publicity, to share news, events & advertise the dance school.

- All social media updates are made by the Principal & KLDA staff.

- No personal data except names are shared on these sites.

- Photographs & videos are used to share with the public & advertise.

- All students involved in social media posts have consenting permission.

- All photographs/videos are stored on an encrypted, password-protected device.

- Any testimonies given, names will be posted on either the Facebook/website.

THIRD PARTIES

- No data is passed on to any third parties without your consent.

- Anytime personal data needs to be shared, you will be notified & asked for permission before the process occurs.

What happens to your data if you leave the school?

- If you decide to give notice, all personal data except the student’s name will be archived for a year & the enrolment form will be deleted.

- Students' names, invoices & payment history will be kept as a record for the school’s business accounts.

- Any photos/videos will not be deleted on social media sites or in advertisements & will continue to be used. You have the right to request that they are not used.

- You have the right to erasure. If you do not want this information to still be stored, you are entitled to request that it be deleted, unless Dance Dimension is required to keep it for legal obligations.

- If you are happy for Dance Dimension to store the information anonymously, this is also an option.

The importance of your email address:

- Dance Dimension uses your email address to send important information required for your attendance at the dance school.

- Invoices, newsletters, important information, class cancellations/interruptions, etc., are provided this way.

- To enable Dance Dimension to correspond with you, you must opt-in & give permission to continue receiving these emails.

The importance of your mobile number:

- Dance Dimension will use your mobile number in case of an emergency with your lesson.

- Dance Dimension will also use your mobile number for quick correspondence if lessons are canceled, road closures, etc.

Dance Dimension takes the protection of your data very seriously.

You have the right to withdraw any information you do not wish to share with us at any time. You have the right to request to see how we store your data at any time.

Please be aware that withdrawing the information required for you to attend the dance school can impact any future tasks, events, and correspondence that the school may need to share with you or enable for you to participate.